Finance Administrative Assistant in San Jose, Costa Rica

Finance Business Services is looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry.


  • Answer and direct phone calls

  • Organize and schedule appointments

  • Control and organize management agendas.

  • Plan meetings and take detailed minutes

  • Write and distribute email, correspondence memos, letters, faxes and forms

  • Assist in the preparation of regularly scheduled reports

  • Develop and maintain a filing system

  • Update and maintain office policies and procedures

  • Order office supplies and research new deals and suppliers

  • Maintain contact lists

  • Book travel arrangements

  • Submit and reconcile expense reports

  • Provide general support to visitors

  • Act as the point of contact for internal and external clients.

  • Liaise with executive to handle requests and queries from senior managers.

  • Prepare documents, narratives, presentations.

  • Team building and celebrations planning, emails and invites.

  • Control activities budget spending’s.

  • Create and prepare banners.

  • In charge of training Logistics or special activities logistics.

  • Request visitors access.

  • Proven experience as an administrative assistant.

  • Knowledge of office management systems and procedures

  • Working knowledge of office equipment, like printers and fax machines

  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

  • Excellent time management skills and the ability to prioritize work

  • Attention to detail and problem solving skills

  • Excellent written and verbal communication skills

  • Strong organizational skills with the ability to multi-task

  • Secretary diploma.

  • Finance admin experience

  • Trilingual (Portuguese, English and Spanish speaker)

AMZR Req ID: 548480

External Company Name: Amazon

External Company URL: